External sharing and guest access in Microsoft 365 is a great collaboration capability that helps us to reduce duplicating content, have more visibility on content which is shared externally, helps us get to the content we need more quickly and helps us work together more efficiently. There are of course inherent risks, but Microsoft has built significant controls and capabilities to help reduce those risks. Understanding and utilizing those capabilities to reduce those risks can help us to safely and confidently enable external sharing and guest access in Microsoft 365. In this blog I’m sharing some of my common recommendations for safely, securely and confidently enabling external sharing and guest access in Microsoft 365.
I was kindly invited by Microsoft to speak during their full day workshop at the ARMA Canada 2023 Conference in Toronto. The workshop was titled Pre-Conference Workshop: Microsoft 365 Purview or Data Security, Information Governance, and Risk Mitigation and it was held on Sunday July 16, 2023.
They asked me to talk about what I have seen in the real world, when helping our customers implement Microsoft Purview. These are my notes from that session for both the attendees and anyone else that might be looking for recommendations or suggestions on how we implement Microsoft Purview.
We often think of applying Sensitivity Labels to content we work with every day like emails and documents to both protect those items as well as to inform recipients of their sensitivity and care with which they should be handled.
We’ve also been able to apply Sensitivity Labels to collaboration spaces such as Microsoft Teams and SharePoint Sites, and more recently as a default to SharePoint Document Libraries. Many are still discovering this is an option – they’re learning about how Sensitivity Labels on Teams, Sites and Libraries are different and how they can help automatically enforce data protection policies. Lets look into how we can better protect our collaboration spaces in Microsoft 365 with Purview Sensitivity Labels.
As a consultant, I focus on helping Clients fulfill their security and compliance requirements in Microsoft 365, so I wanted to share my favorite new in Microsoft Teams feature that was released in 2022: the ability for the Teams Export API to now Support Teams Message Reactions. Many organizations have compliance requirements to retain and archive communications between employees, and with Microsoft Teams now being the go-to place where employees communicate, the Teams Export API has become increasingly important for us to meet regulatory requirements. It allows us to seamlessly bring those communications into custom or third-party tools already in use by compliance teams to implement critical compliance controls.
As part of the M365 Voice podcast, we’ll often answer questions from listeners about the Microsoft 365 platform. We recently received a great question from a listen about “Can I upload files directly from SharePoint to Teams?”. We answered the question from several perspectives, and eventually ended up in a discussion about where data is actually stored in Microsoft Teams. We wanted to follow up that session with a blog to share a helpful table with everyone that itemizes the various types of data stored in Teams, share where that data is actually stored and categorize each data type by some of the compliance capabilities that are supported.